https://clickvdr.com/common-virtual-data-room-features/

A virtual data room is the best alternative for sharing documents with a third-party without the risk of a breach. This is why a digital data room is a great option for due diligence in M&A deals and fundraising, partnership negotiations and asset sales. Virtual data rooms differ in terms on security, usability, as well as pricing.

A virtual dataroom should provide at least two-factor authentication as well as granular authorizations for users to safeguard their the files from theft. Furthermore, the data room should encrypt files both in storage and during transfer. It is important to have options that allow you to control the recipient’s ability to access downloaded files. This includes a view-only feature, dynamic watermarks, and other features that restrict viewing.

A data room must have an easy-to-use interface that allows users to upload files, organize and share them. It should also facilitate collaboration by providing a variety of tools for chatting, Q&A and live conference. It should also offer a mobile application for easy access on the go. It is crucial to look over reviews of users before deciding which provider to choose. iDeals is the provider that has the highest ratings from users for usability. Citrix, Datasite and other providers are also well received by their customers. It is also crucial to consider the features you will need for your specific project. For instance, if would like to simplify your due diligence process search for features such as the ability to display an NDA/terms of service prior to opening access, automated document numbering and the ability to convert PDF files that don’t require plug-ins.